Meeting Agenda – Monday, September 18, 2023
● Call to Order – 6:32 pm
● Roll Call
○ Board
■ Teddy Schell – President
■ Tim Horning – Vice President
■ Ela Perry – Treasurer
■ John Maginot – Secretary (Absent)
■ Sam Hilson – Communications
○ Committee Members
■ Francis Cobb
■ Kathy Hilson
■ Amy Miller
○ Residents
■ Lee Bradford
● Ongoing Board Business
○ Lake wall project update
■ No update / little communication, city waiting on us to remove
■ Board request to have an existing vendor move the rock to where it’s
needed around the lake, request for landscaping committee for
coordination (none present, notify to coordinate)
■ Proposals: President consult for legal opinion on how to proceed, how to
pursue refund from David
■ Recommend pursuing quote from hardscape company for least
expensive option to mitigate erosion, possibly large rock
● Treasurer
○ Financial Update
■ August update provided – $6,839.88 positive balance
○ Tenant receivable collections status
■ Almost all major delinquencies resolved, only two remaining and will be
sent to attorney
■ Largest offender not communicating/attempting to resolve (>$2K owed),
recommend setting up an out-of-cycle full board meeting to discuss with
emphasis on compliance, Treasurer will determine dues-only portion of
balance
● Communications – no update, convenant to searchable webpage conversion still
underway
● Resident Concerns –
● Committee Updates
○ Landscaping (no representative present)
■ Follow up – talk with LawnMasters lead on 22AUG – no update
■ Annual grounds contract proposal – before NOV – no update
■ Bush hogging completed / billed
■ Shrubs shaped (mostly), trees trimmed
■ Two sprinkler heads replaced – $280 billed
○ ARC (no representative present)
■ Approval status of major landscape project / 15244 LST – still no ARC
request submitted
■ Recurring parking violations at 15227 Lakeside Trl SW
○ Social
■ End of summer party 30 SEP, movie planned, pending social posts
■ Q4 planning ahead for holiday parties
○ Pool
○ Clubhouse
■ Painting plan – paint is on hand, will schedule day to paint
■ Cleaning not billed all year, no other pest service for clubhouse
■ Reach out to Jason to determine cleaning invoicing discrepancies
■ Update to rental contract to include no tape on walls (lose deposit)
■ Cover for back door infrared sensor
○ Playground
■ Replacement glider swing – replacement pending research
● Additional Board Business
○ State representative lake survey – request to survey lake within and behind
neighborhood, no issues provided no trespassing in yards
● Adjourn – 7:18