Category: Minutes

Call to Order

• HOA President, Teddy Schell called to order the April monthly meeting of the Grand Lake HOA board at 1830 on 04/18/2002 at the Community Clubhouse.

Roll Call (The following were present):

• Board Members: Teddy Schell, Jason Sowash, Ela Perry, Steven Lowder, Samuel Hilson
• Committee representatives: N/A (not recorded)
• Residents: N/A

Pool

• Pool Budget discussed
• Vynil and Aluminium options
• Updated pool fill line request
• Pool furnishings need to be put away

Social

• Event discussed
• Christmas decorations
• Cleaning service on a schedule
• Need Elite to open the schedule for the clubhouse
• Jason to write up guidelines

Landscaping 

• Putting flowers in
• Starting mowing
• Arc met with elite
• Elite will be looking at common areas:
  • Will not fine for weeds in common areas
  • Items in common areas will be cited
  • Items in the backyard not allowed will be cited

Treasury report

• Handling delinquent memberships
• comparative for the quarter is still in progress
• net income $4,833
• board members were given access to the full report
• cash $25,947,  savings $17,199

Miscellaneous updates

• Ionas hosting accounts subscription fully canceled
• The board members’ responsibilities were gone over again
• $1200 quote for painting clubhouse put higher priority over pool work quotes
• Discussion of car speed, speed bumps, and potential digital speed tracker sign offered by the city but no place to currently put it
• Communication to be sent out about trimming all landscaping that blocks sidewalks

Adjournment

• HOA President, Teddy Schell, adjourned the meeting (time not recorded)
• Minutes submitted by: Steven Lowder
• Minutes approved by: Email

• Call to order
  • HOA Communication Chair, Jason Sowash, called to order the March monthly meeting of the Grand Lake HOA Board at 1842pm on 03/21/2022 at the Community Clubhouse.

• Roll call
  • The following were present 
  • Board: Jason Sowash, Sam Hilson and Ela Perry 
  • Committee representative present: Finance, Social 
  • Residents: N/A

• Approval of minutes from last meeting
  • Board members discussed and were not sure if approval of last meeting minutes had been done. 

• Open issues & board reports
  1. Treasurer report: checking – $16,471. 00; Savings – $17,200.39.
  2. Communication report: No residents present to discuss issues. 
• New business
  1. Discussed new board position allocation and roles and responsibilities. Roles are as follows:
     • President – Teddy Schell
     • VP – Jason Sowash
     • Secretary – Steven Lowder
     • Treasurer – Ela Perry
     • Communication – Sam Hilson
  2. Finance committee is requesting that Elite start sending quarterly statements electronically. VP to send email to Elite to discuss process. 
  3. VP to ask Elite to send App Folio access to new board members
  4. General discussion about pool furniture. Nothing voted on.
  5. Reviewed water leaks out and inside clubhouse. All repairs have been completed. 
  6. Discussed $1,850 quote to run water line to pool with auto refill. Will reduce utilities cost. Board would like to get quote for repainting of clubhouse and compare them to decide which we can put in the budget for 2022 and the other to push to 2023. VP to send email to Elite asking for quotes. 
  7. Communication discussed new Email host and server at reduced cost. Will continue to gather information and prepare for migration.
  8. Discussed lien on resident home due to multiple years of not paying dues, fines and late fees. Treasurer is collecting more data. Asking for legal guidance from Elite. Will follow up with board then formal communication will be drafted and sent to homeowner. 
• Adjournment
  • HOA VP, Jason Sowash, adjourned the meeting at 2015pm.
  • Minutes submitted by:  Jason Sowash
  • Minutes approved by:  Email 

• Call to order
  • HOA Communication Chair, Jason Sowash, called to order the October monthly meeting of the Grand Lake HOA Board at 1832pm on 10/18/2021 at the Community Clubhouse.
• Roll call
  • The following were present
  • Board: Jason Sowash, Kyle Hamlin, Ela Perry, Cody Jackson (Interim) and Roland LaFlamme
  • Committee members: Jason Shaw (clubhouse), Rebekah Shaw (social), Cora Casey & Toni Bridges (landscaping) and Mark Casey (ARC)
  • Residents: Sam Hilson as IT advisor to the board
• Approval of minutes from last meeting
  • Board members discussed and were not sure if approval of last meeting minutes had been done.
• Open issues & board reports
  • Vice President provided updates/report on committees.
  • Treasurer report: For the year net loss of $293.48; $12,000 in pre-paid dues; checking – $27,325.44 (includes pre-pays); Savings – $17,224.64. All committee 2022 budgets need to be submitted by Nov. 15, 2021 board meeting. Cora Casey and Toni Bridges from Landscaping committee discussed their 2022 budget requests.
  • Communication report: Introduced Cody Jackson as Interim board member. President, Roland LaFlamme, provided update on timeline for him leaving the board. Sam Hilson provided update on website. Discussed key fob system and now having remote access
• New business
  • Annual bid follow/up: Jason Sowash to email Elite about water issue on side of clubhouse. Jason Sowash to email Elite about more cleaning quotes. Kyle Hamlin to get HOA management quotes. Jason Sowash to email Pool Chair, Kara, to get annual quotes and 2022 budget. Jason Sowash to email Elite about pool gate repair.
  • Communication Chair, Jason Sowash, to connect Secretary, Steve Larson, and Sam Hilson for purposes of posting minutes to website.
  • Roles and responsibilities: Board had discussion around current roles and responsibilities of board members. Communication, Jason Sowash, will revise based on conversation and send out to board members for approval.
  • Discussed covenant changes and process for them. Need to get Secretary, Steve Larson, input.
  • Sam Hilson to look at cloud based dropbox for document storage that Elite currently holds.
  • Board discussed quotes from Elite re: parking lot stripping. Board would like to review actual quotes sent before voting. Communication, Jason Sowash, to email Elite for request. Vote set for Nov2021 board meeting.
  • Communication, Jason Sowash, to email Elite about shopping out insurance.
  • Board had general discussion about committee chairs terms and possible elections for positions. No vote performed. Pushing further discussion until next board meeting.
  • Communication, Jason Sowash, to email Elite to ask about any pending ARC requests
• Adjournment
  • HOA President, Roland LaFlamme, adjourned the meeting at 2050pm.
  • Minutes submitted by: Jason Sowash
  • Minutes approved by: Email