May 2022

•  Call to order
  • HOA Communication Chair, Teddy Schell, called to order the March monthly meeting of the Grand Lake HOA Board at 1835pm on 05/16/2022 at the Community Clubhouse.
• Roll call
  • The following were present 
  • Board: Teddy Schell(Via Phone), Jason Sowash, Sam Hilson, and Ela Perry 
  • Committee representative present: Finance, Social 
  • Residents: Kathy Hilson
• Approval of minutes from the last meeting
  • Approved by email and posted to our website
• Vice President Report on committees
• Updates from committee
  • Pool
    • Does new liner repair expense affect the furniture budget? No
    • The pool committee presented the Pool Furniture proposal
    • Clubhouse rental policy, versus access to the pool and how it conflicts with pool visitor policy
      • 4 guest policy.
      • We will develop rules that must be signed with a rental that will make this policy clear.
    • Vandalism from Sunday, May 15th.
      • Reviewed Camera footage, was not vandalism, the plaque was broken by a small kid who jumped on it. 
  • Social:
    • June 17th Trivia night 7
    • Book club, Every 4th Monday at 7
    • We need receipts from social
  • Landscaping: Planting of flowers
    • We want to recognize the flowers being planted. They are very nice.
    • The Sea wall is leaning and damaged in places.
    • We are going to start getting quotes and evaluating the sea wall and may have to access those repairs on the 2023 dues.
    • Still having issues with the irrigation system
    • We discussed the signage for the lake. ARC will be getting with elite about signs
  • ARC: 
    • Meeting with Elite every month (1 st Tuesday of each month)
    • Sam will add a section on the website for pond rules
  • Finance:
    • We are asking if Elite can not send billing if paid in full and for a digital invoice option.
• Treasurer report
  • net income $4,833
  • cash $26,800,  savings $17,244
• Residents coming to board meeting:
  • Kathy Hilson
• Resident time
  • Kathy Hilson proposed that the board consider replacing the playground equipment because the ship is attracting negative attention and the inside is being used as a hangout for smoking, is always trashed, and is full of graffiti.
  • We are going to get a quote and possibly set up a playground committee.
• New Business:
  • Plumbing for pool vs. clubhouse painting quotes (Kara update in email)
    • Still getting painting quotes
  • Update/Discussion on Homes out of Compliance
    • Cease and Desist was served for ARC violation
    • Waiting for ARC request. Currently not received.
  • Pool swim lessons (Kara update in email)
    • Not currently an issue but it was discussed to make sure people are aware. This could be stopped if it becomes a problem
  • Looking at videos for pool vandalism
    • Replacing damaged decals
    • Pool lock replaced on the back gate
    • Kids from outside of the neighborhood are being let in without a homeowner as their host and are not following the rules which is causing the community to be upset. 
    • We can reach out to the neighborhood police officer for help with kids that are trespassing. 
    • Actual guests that are behaving are not the problem.
    • Homeowners are responsible for the behavior of their guests.
  • Key fob discussion
    • $25 for Replacement, or Extra
    • Renters must get keyfobs from home management
    • To pay can we set up a quick way to take payments such as venmo with Elite.
      • Elite said the preferred method is to contact them and have the fee added to billing through app portal.
  • Pool Gate compliance
    • The current pool gate does not have an emergency exist and we think this is a safety violation. 
    • We are contacting Elite to obtain a quote on addressing the possible safety violation.
  • Communication Updates
    • Email Migration complete, we will no longer be using personal emails.
    • Sam will send a directory.
    • Community Calander needs input from social
  • Information was shared about accessing the land trust behind the neighborhood.

• Adjournment
  • HOA VP, Teddy Schell, adjourned the meeting at 2015pm.
  • Minutes submitted by:  Samuel Hilson
  • Minutes approved by:  Email 

Call to Order

• HOA President, Teddy Schell called to order the April monthly meeting of the Grand Lake HOA board at 1830 on 04/18/2002 at the Community Clubhouse.

Roll Call (The following were present):

• Board Members: Teddy Schell, Jason Sowash, Ela Perry, Steven Lowder, Samuel Hilson
• Committee representatives: N/A (not recorded)
• Residents: N/A

Pool

• Pool Budget discussed
• Vynil and Aluminium options
• Updated pool fill line request
• Pool furnishings need to be put away

Social

• Event discussed
• Christmas decorations
• Cleaning service on a schedule
• Need Elite to open the schedule for the clubhouse
• Jason to write up guidelines

Landscaping 

• Putting flowers in
• Starting mowing
• Arc met with elite
• Elite will be looking at common areas:
  • Will not fine for weeds in common areas
  • Items in common areas will be cited
  • Items in the backyard not allowed will be cited

Treasury report

• Handling delinquent memberships
• comparative for the quarter is still in progress
• net income $4,833
• board members were given access to the full report
• cash $25,947,  savings $17,199

Miscellaneous updates

• Ionas hosting accounts subscription fully canceled
• The board members’ responsibilities were gone over again
• $1200 quote for painting clubhouse put higher priority over pool work quotes
• Discussion of car speed, speed bumps, and potential digital speed tracker sign offered by the city but no place to currently put it
• Communication to be sent out about trimming all landscaping that blocks sidewalks

Adjournment

• HOA President, Teddy Schell, adjourned the meeting (time not recorded)
• Minutes submitted by: Steven Lowder
• Minutes approved by: Email