News – Grand Lake HOA

November HOA Newsletter

Leave a Comment / Newsletter / By Communication

2023 Friendsgiving

Mark your calendars and join your neighbors at our first annual Grand Lake Friendsgiving. The social committee will be providing a variety of main dish meats and neighbors will bring the sides, desserts, and drinks! Click on the SignUpGenius link for more information, to RSVP, and to sign up to bring an item. We can’t wait to see you!

https://www.signupgenius.com/go/508084FAFA72DA13-45440809-friendsgiving

2024 Proposed Budget and Dues Increase

You can view the 2024 Budget Details and Approve here: 2024 Proposed Budget.

In accordance with the covenant, we have created a budget that covers the operation cost of the HOA for 2024. The budget details how the dues will be spent and sets the annual dues for 2024 at $700. We realize this is a significant increase however this is what is required to keep the association solvent.

We will be using the Monthly Board meeting on Monday, November 20th as a question-and-answer session for the proposed budget. Please consider attending if you have questions before voting to approve the budget. The final vote for the proposed budget will be held on Monday, December 11th at the clubhouse at 6:30 pm.

Grand Lake HOA
Proposed Budget
2024		Proposed
		Budget	Budget	YTD Actual
		2024	2023	10/31/2023	Notes
INCOME
	Association dues - $500/yr	84,500.00	84,500.00	83,885.46
	Dues Increase - $200/yr	33,800.00	0.00	0.00	Expenditure per Household(169) - $700
	Clubhouse Rental	1,900.00	1,900.00	1,600.00
	Late fee	1,500.00	1,500.00	1,705.00
	Violation fine	0.00	0.00	1,300.00
	Key fee	0.00	0.00	225.00
	NSF fee	0.00	0.00	0.00
	Legal fee	0.00	0.00	0.00
	Interest Income	0.00	0.00	421.44
	Other Income	0.00	0.00	16.00
	Closing fee	0.00	0.00	0.00
	Total Income	$ 121,700.00	$ 87,900.00	$ 89,152.90

SEA WALL RENOVATION - RESTRICTED
	Loan Debt Service - $809.91/m x 12	$ 9,707.00	$ 9,707.00	$ 7,280.19

EXPENSES
Property Management
	Property Management Fee	12,168.00	12,168.00	10,140.00	Last year of contract 2024
	Postage	2,272.00	2,272.00	1,424.00
		$ 14,440.00	$ 14,440.00	$ 11,564.00

Landscaping
	Landscaping Contract	18,940.00	17,940.00	14,710.00	Increase by $1k per year
	Aqua Systems - Lake Algae Treatment	0.00	0.00	0.00
	Bushhogging	0.00	0.00	300.00
	Landscaping - Other	0.00	0.00	93.24
	Irrigation System Repair	1,000.00	550.00	273.49
	Hardscape Repair & Improvements	750.00	0.00	0.00
		$ 20,690.00	$ 18,490.00	$ 15,376.73

Clubhouse
	Cleaning Services	2,250.00	1,600.00	1,760.00
	Consumable Supplies	250.00	250.00	149.37
	Pest Control & Termite Service	500.00	750.00	250.00
	Security Camera Replacement	0.00	800.00	826.07
	Emergency Exit Install - Pool	0.00	0.00	337.50
	HVAC Service and Repair	500.00	500.00	0.00
	Clubhouse General Maintenance & Repair	800.00	300.00	1,763.89
	Clubhouse Paint	0.00	800.00	0.00
	Insurance	5,000.00	4,600.00	4,068.48	End of yr expense projection at $4,867.20
	Real Estate Taxes	2,925.00	2,650.00	2,784.00	Approx 5% Increase
	Utilities	4,125.00	6,300.00	3,330.33
		$ 16,350.00	$ 18,550.00	$ 15,269.64

Pool
	Pool Maintenance Contract	5,200.00	4,900.00	4,705.00	About a 6% Increase
	Pool Chemicals	4,500.00	3,900.00	4,231.00	About a 6% Increase
	Pool Repairs	650.00	500.00	477.63
	Pool Supplies	150.00	150.00	18.35
		$ 10,500.00	$ 9,450.00	$ 9,431.98

Community Events
	Craft and Party Supplies	250.00	250.00	0.00
	Association Events	500.00	500.00	168.15
		$ 750.00	$ 750.00	$ 168.15

General
	Loan Payment	23,385.24	23,385.24	19,487.70	Loan Balloon Maturity 05/20/2025
	Bank Charges	0.00	0.00	272.00
	Other Admin	0.00	0.00	75.47
	Legal	1,500.00	500.00	200.00
	Internet/Email Services	1,800.00	1,497.00	1,471.85
		$ 26,685.24	$ 25,382.24	$ 21,507.02

Capital Improvements
	Computer Equipment Purchase	0.00	0.00	0.00
	Seawall Repair	0.00	0.00	12,012.09
	Loan Proceeds Used for Seawall Repair	0.00	0.00	(12,012.09)
	Clubhouse Furnishings	0.00	0.00	0.00
	Pool Furnishings	850.00	837.00	0.00
		$ 850.00	$ 837.00	$ -

Additional Principal Payments on Debt		$ 15,000.00

Transfer to Reserves		$ 3,277.76

	Total Expenses	$ 118,250.00	$ 97,606.24	$ 80,597.71
	Net Cash Flow	0	$ (9,706.24)	$ 8,555.19

Arc Compliance

As a reminder to the community, it is essential to submit a proper ARC Request for any Improvements or changes to your property. Adding a Fence to your property also requires an ARC request. Additionally, the community guidelines detail the allowed stain colors for fences. Residents can find the Fencing Guidelines listed on our Residents page. Residents can submit an ARC request through the AppFolio Portal provided by Elite Housing Management. Residents should also remember to read the Grand Lake covenants concerning street parking.

HOA Board Meeting

Our Neighborhood HOA board meets monthly on the 3rd Monday of the month at 6:30 pm. These meetings are open to all homeowners who wish to attend.

To help make sure that all discussion topics are covered, the board asks if you are attending for a specific issue for discussion that you email communication@grandlakehoa.com with a brief description/explanation at least 24 hours before the board meeting so the agenda can be updated and the board can provide time for you to speak about any concerns or issues you are having.

2023 Board Members:

Teddy Schell (President)
Tim Horning (Vice President)
Ela Perry (Treasurer)
John Maginot (Secretary)
Sam Hilson (Communication)

2024 Proposed Budget

Leave a Comment / Community / By Communication

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Grand Lake HOA Budget

Grand Lake HOA
Proposed Budget
2024		Proposed
		Budget	Budget	YTD Actual
		2024	2023	10/31/2023	Notes
INCOME
	Association dues - $500/yr	84,500.00	84,500.00	83,885.46
	Dues Increase - $200/yr	33,800.00	0.00	0.00	Expenditure per Household(169) - $700
	Clubhouse Rental	1,900.00	1,900.00	1,600.00
	Late fee	1,500.00	1,500.00	1,705.00
	Violation fine	0.00	0.00	1,300.00
	Key fee	0.00	0.00	225.00
	NSF fee	0.00	0.00	0.00
	Legal fee	0.00	0.00	0.00
	Interest Income	0.00	0.00	421.44
	Other Income	0.00	0.00	16.00
	Closing fee	0.00	0.00	0.00
	Total Income	$ 121,700.00	$ 87,900.00	$ 89,152.90

SEA WALL RENOVATION - RESTRICTED
	Loan Debt Service - $809.91/m x 12	$ 9,707.00	$ 9,707.00	$ 7,280.19

EXPENSES
Property Management
	Property Management Fee	12,168.00	12,168.00	10,140.00	Last year of contract 2024
	Postage	2,272.00	2,272.00	1,424.00
		$ 14,440.00	$ 14,440.00	$ 11,564.00

Landscaping
	Landscaping Contract	18,940.00	17,940.00	14,710.00	Increase by $1k per year
	Aqua Systems - Lake Algae Treatment	0.00	0.00	0.00
	Bushhogging	0.00	0.00	300.00
	Landscaping - Other	0.00	0.00	93.24
	Irrigation System Repair	1,000.00	550.00	273.49
	Hardscape Repair & Improvements	750.00	0.00	0.00
		$ 20,690.00	$ 18,490.00	$ 15,376.73

Clubhouse
	Cleaning Services	2,250.00	1,600.00	1,760.00
	Consumable Supplies	250.00	250.00	149.37
	Pest Control & Termite Service	500.00	750.00	250.00
	Security Camera Replacement	0.00	800.00	826.07
	Emergency Exit Install - Pool	0.00	0.00	337.50
	HVAC Service and Repair	500.00	500.00	0.00
	Clubhouse General Maintenance & Repair	800.00	300.00	1,763.89
	Clubhouse Paint	0.00	800.00	0.00
	Insurance	5,000.00	4,600.00	4,068.48	End of yr expense projection at $4,867.20
	Real Estate Taxes	2,925.00	2,650.00	2,784.00	Approx 5% Increase
	Utilities	4,125.00	6,300.00	3,330.33
		$ 16,350.00	$ 18,550.00	$ 15,269.64

Pool
	Pool Maintenance Contract	5,200.00	4,900.00	4,705.00	About a 6% Increase
	Pool Chemicals	4,500.00	3,900.00	4,231.00	About a 6% Increase
	Pool Repairs	650.00	500.00	477.63
	Pool Supplies	150.00	150.00	18.35
		$ 10,500.00	$ 9,450.00	$ 9,431.98

Community Events
	Craft and Party Supplies	250.00	250.00	0.00
	Association Events	500.00	500.00	168.15
		$ 750.00	$ 750.00	$ 168.15

General
	Loan Payment	23,385.24	23,385.24	19,487.70	Loan Balloon Maturity 05/20/2025
	Bank Charges	0.00	0.00	272.00
	Other Admin	0.00	0.00	75.47
	Legal	1,500.00	500.00	200.00
	Internet/Email Services	1,800.00	1,497.00	1,471.85
		$ 26,685.24	$ 25,382.24	$ 21,507.02

Capital Improvements
	Computer Equipment Purchase	0.00	0.00	0.00
	Seawall Repair	0.00	0.00	12,012.09
	Loan Proceeds Used for Seawall Repair	0.00	0.00	(12,012.09)
	Clubhouse Furnishings	0.00	0.00	0.00
	Pool Furnishings	850.00	837.00	0.00
		$ 850.00	$ 837.00	$ -

Additional Principal Payments on Debt		$ 15,000.00

Transfer to Reserves		$ 3,277.76

	Total Expenses	$ 118,250.00	$ 97,606.24	$ 80,597.71
	Net Cash Flow	0	$ (9,706.24)	$ 8,555.19

Google sheet version

Meeting Minutes – September 18, 2023

Minutes / By Communication

Meeting Agenda – Monday, September 18, 2023
● Call to Order – 6:32 pm
● Roll Call
○ Board
■ Teddy Schell – President
■ Tim Horning – Vice President
■ Ela Perry – Treasurer
■ John Maginot – Secretary (Absent)
■ Sam Hilson – Communications
○ Committee Members
■ Francis Cobb
■ Kathy Hilson
■ Amy Miller
○ Residents
■ Lee Bradford
● Ongoing Board Business
○ Lake wall project update
■ No update / little communication, city waiting on us to remove
■ Board request to have an existing vendor move the rock to where it’s
needed around the lake, request for landscaping committee for
coordination (none present, notify to coordinate)
■ Proposals: President consult for legal opinion on how to proceed, how to
pursue refund from David
■ Recommend pursuing quote from hardscape company for least
expensive option to mitigate erosion, possibly large rock

● Treasurer
○ Financial Update
■ August update provided – $6,839.88 positive balance
○ Tenant receivable collections status
■ Almost all major delinquencies resolved, only two remaining and will be
sent to attorney
■ Largest offender not communicating/attempting to resolve (>$2K owed),
recommend setting up an out-of-cycle full board meeting to discuss with
emphasis on compliance, Treasurer will determine dues-only portion of
balance

● Communications – no update, convenant to searchable webpage conversion still
underway
● Resident Concerns –
● Committee Updates
○ Landscaping (no representative present)
■ Follow up – talk with LawnMasters lead on 22AUG – no update
■ Annual grounds contract proposal – before NOV – no update

■ Bush hogging completed / billed
■ Shrubs shaped (mostly), trees trimmed
■ Two sprinkler heads replaced – $280 billed
○ ARC (no representative present)
■ Approval status of major landscape project / 15244 LST – still no ARC
request submitted
■ Recurring parking violations at 15227 Lakeside Trl SW
○ Social
■ End of summer party 30 SEP, movie planned, pending social posts
■ Q4 planning ahead for holiday parties
○ Pool
○ Clubhouse
■ Painting plan – paint is on hand, will schedule day to paint
■ Cleaning not billed all year, no other pest service for clubhouse
■ Reach out to Jason to determine cleaning invoicing discrepancies
■ Update to rental contract to include no tape on walls (lose deposit)
■ Cover for back door infrared sensor
○ Playground
■ Replacement glider swing – replacement pending research

● Additional Board Business
○ State representative lake survey – request to survey lake within and behind
neighborhood, no issues provided no trespassing in yards

● Adjourn – 7:18

Meeting Minutes – August 21, 2023

Minutes / By Communication

Meeting Agenda – Monday, August 21, 2023
● Call to Order – 6:30 pm
● Roll Call
○ Board
■ Teddy Schell – President (Remote)
■ Tim Horning – Vice President
■ Ela Perry – Treasurer
■ John Maginot – Secretary
■ Sam Hilson – Communications
○ Committee Members
 Sonnenbergs
 Mark Casey – Compliance
 Frances Cobbs
 Kathy Hilson
○ Residents
● Ongoing Board Business
○ Tenant receivable collection letters
■ Two responses, one balance paid in full, one payment plan initiated.
■ Remaining issues
○ Lakewall project update
■ City will fine construction company if gravel is not moved by Monday
■ If the lakewall project is not started by 22 August 21, 2023 the HOA will
have to start legal actions to recoup money from contractors.

● Treasurer
○ Financial Update
■ ~5k past due balances
■ Two members with balances of ~$800, 2x ~$500
■ One member with excessive debt at $2k
■ Alabama Pool Kings quoted $462 to replace multiport valve on pool pump
system. Board voted to approve.

● Communications
○ Posting of HOA covenants online in modernized text searchable format is
ongoing.
○ Historical covenant amendments are needed to complete the project.
● Resident Concerns
○ None Reported
● Committee Updates
○ Landscaping
■ Sprinkler system update
● Irrigation system temporary fix applied. Manual watering by
sprinkler main ongoing to maintain baseline landscape health.
● Landscaping contractor is not meeting the standards outlined in
his contract this will be discussed in a meeting with him 22AUG23.

■ Lake wall erosion / safety issue
● Landscaping committee will work to patch some holes around the
pond for safety concerns.

○ ARC
■ approval status of major landscape project / 15244 LST
● Retaining wall construction never completed ARC process.
■ Yard Light post fixture needs to be reviewed
○ Social
■ End of summer pool party yet to be planned, likely in the last weeks of
September.

○ Pool
○ Clubhouse
■ Waiting for paint to be acquired to finish clubhouse projects
■ Chair upholstery refresh ongoing.
○ Playground
■ Glider Swing was broken and will need to be replaced

● Additional Board Business
○ None
● Adjourn 7:30 pm

Meeting Minutes – July 17, 2023

Minutes / By Communication

Meeting Agenda – Monday, July 17, 2023
● Call to Order – 6:32 pm
● Roll Call
○ Board
■ Teddy Schell – President
■ Tim Horning – Vice President
■ Ela Perry – Treasurer
■ John Maginot – Secretary
■ Sam Hilson – Communications
○ Committee Members
■ Toni Bridges
■ Mark Casey
■ Frances Cobbs
■ Brad Mecklenberg
○ Residents
● Ongoing Board Business
○ Amendment review
■ Review the voting language page https://www.grandlakehoa.com/board-
policies/#clarification-of-covenant-voting

Reviewed page on voting language.

■ Review simplified computation language
https://www.grandlakehoa.com/board-policies/#article-iv-section-3-computation

Page reviewed on computation.

■ Request to compile a list of known amendments that have been passed
for the covenant to include in the living covenant page
https://www.grandlakehoa.com/grand-lake-covenants/

Request will go out to see any history of covenant amendments that have passed in the
association.
○ Tenant receivable collection letters
Collection letters have gone out by registered mail, one debt paid in full, another set up
payment plan; 4 tenants still delinquent on payment.
○ Lake wall project update
■ City request for movement of materials

Teddy Schell had a phone call with the contractor. Contractor continues to be unreliable.
● Treasurer
○ Financial Update
Reviewed budget.
○ June budget comparison
● Communications
○ Pool cleaning schedule publishing to residents
No Update
● Resident Concerns
● Committee Updates

○ Landscaping
■ Sprinkler system update

-Bushhogging behind playground approved $300. Landscaping team under new
management.
-Sprinkler repairs will be made, ~$120
-Sprinkler controller is malfunctioning, board will investigate this weekend
○ ARC
■ approval status of major landscape project / 15244 LST
○ Social
Considering end of summer pool party
○ Pool
None present
○ Clubhouse
■ Request for 4 days blocked for painting project, paint donated

Approved

■ Water absorbent mat request

Approved
Discussion of replacing previous Clubhouse representative
○ Playground
● Additional Board Business
● Meeting Adjourned 7:40 pm.

August HOA Newsletter

Newsletter / By Communication

Update on the Lake Repair

Here are the latest developments regarding the Lake Repair Project.

Seeking Expert Advice: As many of you are aware, the Lake Repair Project has encountered delays due to unforeseen circumstances with the contractor. The Board is actively addressing this challenge by collaborating with Elite Lawyers. Their specialized insight will guide us in understanding the legal implications of the potential contract termination and the necessary procedural steps.

Financial Update: To clarify, half of the project funds were paid upfront to the contractor as per our agreement. We are diligently evaluating the recoverability of any unutilized funds from this initial payment. However, we don’t expect the contractor to be willing to relinquish any paid funds without a legal battle.

Remaining Funds: The remaining funds from the loan will be allocated to dealing with any legal needs we have while exiting the contract with New Era. Additionally, we will hold the funds for now to assist the landscaping committee in efforts to locate a new contractor to take on the lake repair project.

Addressing City Concerns: The City of Huntsville expressed dissatisfaction with the contractor’s placement of materials near a storm drain, prompting potential fines and removal. We immediately conveyed the City’s concerns to the contractor and facilitated a dialogue to avoid penalties and material removal. The contractor initially agreed to relocate the materials as requested by the City. However, subsequent compliance efforts have faltered and the City will be addressing that directly with the contractor.

Next Steps: Despite the encountered challenges, we are proactively identifying alternative contractors to accomplish the lake repairs. Our objective is to ensure the timely progression of the project while upholding the exceptional standards of our community.

Community Protection and Safety: Our commitment to completing the lake wall repairs is rooted in a deep concern for the safety of our community. The decision to undertake these repairs is driven by the potential hazards that an unrepaired lake wall poses, including safety risks to those utilizing the lake area and property damage. Our unwavering dedication to these repairs is fueled by the need to safeguard our community’s property and well-being.

We are grateful for your patience and understanding as we address these challenges. Your support remains invaluable as we work together to enhance the safety and vitality of our community.

For additional information or any inquiries, please don’t hesitate to contact us. We are here to address your questions and concerns.

Pool Season Ending

The current pool season will end on the last day of September. The Social committee plans to have an end-of-the-pool season party on or around the last weekend in September. More details will follow as we near the end of the pool season.

The board would like to thank the residents of the community for helping us maintain the pool this year and for having a mostly incident-free pool season.

Arc Compliance

HOA Board Meeting

Our Neighborhood HOA board meets monthly on the 3rd Monday of the month at 6:30 pm. These meetings are open to all homeowners who wish to attend.

2023 Board Members:

Teddy Schell (President)
Tim Horning (Vice President)
Ela Perry (Treasurer)
John Maginot (Secretary)
Sam Hilson (Communication)

July HOA Newsletter

Newsletter / By Communication

4th of July Celebration

The neighborhood will once again host our annual firework show over the lake. The fireworks are scheduled to start at around 8:30 pm. Please note that the neighborhood has obtained special permission for the firework show over the lake. However, this permission does not extend to setting off aerial fireworks or fireworks that create loud bang noises in the rest of the neighborhood legally. If you plan to have any fireworks from your yard or driveway, please be mindful of the surrounding properties and ensure that you follow the guidelines for what is legally allowed for residential fireworks. Here is an article that provides safety guidelines and information about which fireworks are permissible in residential areas.

Covenant Review and Updates

The board recently completed a review with a lawyer of our covenant and by-laws to gain a better understanding of how voting works, how the budgeting and annual dues work, and how we can move forward with providing value to the community.

Budget

One of the major revelations is that the board has been doing the budget and dues incorrectly for some time. The covenant already gives the board the authority to adjust the annual dues each year to fit the budget. The board has been struggling to constantly find a way to cover the cost of operation with the dues as they are set. However, the covenant lays out that each year the board should create a budget that reflects the current cost of operating the HOA and then calculate annual dues to cover that budget. The budget is approved unless opposed during the budget meeting by a majority vote against the budget. To help residents understand the computation clause of the covenant we have added a simplified version of the clause to the HOA website. See Article IV, Section 3: Computation for details.

Voting

Another issue the board has been facing is how to handle amendments to the covenant. One of the main issues we have faced is voter apathy or disinterest in being involved with the association. When discussing how our voting system works with the lawyer, it was pointed out that our covenant uses the term “Total Association Vote” without defining it under the definition section. This means that the board can interpret that meaning and use that interpretation as the standard going forward as long as it is publicized and the community does not oppose the definition presented by the board. Given that information, we have added the Clarification of Covenant Voting section to the board policies page. This section has the definitions that we plan to use for all votes moving forward. We will add a page to the site at a later date to allow for an opposition vote to these definitions before we enact them for any future votes.

Dues Increase

The board currently plans to create an annual budget at the end of this year that will establish the dues for the next year. the board expects a dues increase based on this year’s increased cost of operation. We believe that it will be in line with the dues increase that we have been seeking to enact this year. That would mean the dues would be somewhere near the $650 level in order to have a sound budget.

Arc Compliance

HOA Board Meeting

Our Neighborhood HOA board meets monthly on the 3rd Monday of the month at 6:30 pm. These meetings are open to all homeowners who wish to attend.

2023 Board Members:

Teddy Schell (President)
Tim Horning (Vice President)
Ela Perry (Treasurer)
John Maginot (Secretary)
Sam Hilson (Communication)

Meeting Notes – 19 June 2023

Minutes / By Communication

Meeting Agenda – Monday, June 19, 2023
Call to Order – 6:32 pm Teddy Schell
- Roll Call
  - Board
    - Teddy Schell – President
    - Tim Horning – Vice President (absent)
    - Ela Perry – Treasurer
    - John Maginot – Secretary
    - Sam Hilson – Communications
    - Committee Members
      - None Present
    - Residents
      - Joti Locker – 3013 Grand Lake Way, Huntsville AL
Ongoing Board Business
- Legal review of covenants – board path forward
  - Covered the interpretation of the covenants.
  - “Total association vote” to be interpreted as “total population of legitimately cast votes”
- ALM accident update
  - No updates
- Lakewall project update
  - Turn the project over to Elite, recoup the money. The contractor is not responsive and has made no progress.
- Clubhouse pool light installation, door repair update
  - Pool light has been installed and is functional. Angle will be readjusted.
  - New GFI Outlets installed at clubhouse
Treasurer
- Financial Update
  - Ela Perry Reviewed budget.
  - 6x HOA members that are substantially past due on dues payments
    - One member on payment plan making progress
    - One member egregious violator, has made little to no progress on fines and other dues
    - Requested other delinquent members to pay debt within the next year. If no progress is made penalties will be assessed and potential legal action will be taken. Certified mail will be used to serve paperwork to delinquent residents.
Communications
- Amendment vote update – communication plan, path forward
  - Move forward to with budget pass.
  - Given the new voting interpretations of the covenants we will likely refine the requested amendment changes
- Pool cleaning schedule – how to inform residents
  - Pool cleaning schedule is not published, making pool use unpredictable for residents.
  - Ask the pool committee to confirm with Pool Kings when the pool will be serviced so that a schedule can be published.
Resident Concerns
- Heather Aiello – incident, clubhouse policy concern
  - The party present at the clubhouse did not violate the HOA pool guest policy. The guests of the pool party were not raucous.
  - Pool house form should be revised to include pool house guest policy for signature.
Committee Updates
- Landscaping
  - Sprinkler system is malfunctioning, current solution will be to run the system manually then shut it off.
- ARC (Mark possibly absent)
- Social
- Pool – Pool party report
  - Pool party was very successful.
- Clubhouse
  - Request for water-absorbent doormats to be purchased for the clubhouse.
- Playground
Additional Board Business
- Discussion of installation of bubblers/water circulation system in community lake. Budget does not currently support.
- Compliance and violation issues:
  - Parking violations: Some neighbors are upset that parking is being enforced, some are upset that parking is not being enforced.
  - Floodlights and other bright lights around the lake and throughout the neighborhood are a nuisance to many neighbors in the house.
Adjourned – Called at 7:47 pm

April HOA Newsletter

Newsletter / By Communication

Greetings, Grand Lake HOA Residents!

We hope this newsletter finds you well. We have some important updates and information to share with you regarding the happenings in our community. Please take a moment to read through the following articles for important updates and news.

Book Club: Everything I Never Told You by Celeste Ng

Date: Apr 24 2023 Time: 7:00 pm

Join us for our next Book Club meeting! Bring a snack or drink to share if you wish!

“Lydia is dead. But they don’t know this yet.” So begins this exquisite novel about a Chinese American family living in 1970s small-town Ohio. Lydia is the favorite child of Marilyn and James Lee, and her parents are determined that she will fulfill the dreams they were unable to pursue. But when Lydia’s body is found in the local lake, the delicate balancing act that has been keeping the Lee family together is destroyed, tumbling them into chaos. A profoundly moving story of family, secrets, and longing, Everything I Never Told You is both a gripping story and a sensitive family portrait, uncovering the ways in which mothers and daughters, fathers and sons, and husbands and wives struggle, all their lives, to understand one another.

Report Comparing HOAs in Our Area

Are you curious about how our HOA compares to other HOAs in our area? We have conducted a comprehensive cost-to-value report to provide insights into the financials and amenities offered by HOAs in our region. You can find the report here. It’s a great resource to help you understand the value and benefits of being a part of our community.

Proposed Amendments to the HOA CC&R

As a community, it’s important to review and update our governing documents periodically to ensure they align with the evolving needs of our residents. We have proposed some amendments to the HOA’s Covenants, Conditions, and Restrictions (CC&R) to address various concerns and improve the overall functioning of our community. You can review the proposed amendments and vote on them at this link: [https://www.grandlakehoa.com/2023-proposed-covenant-amendments/]. We encourage you to review the proposed changes and provide your feedback during the upcoming community meeting on April 17th to help shape the future of our community.

New Outbuilding Guidelines

We have recently updated our guidelines for outbuildings in our community to ensure safety, aesthetics, and compliance with local regulations. If you are planning to build or modify an outbuilding on your property, please review the new guidelines at this link: [https://www.grandlakehoa.com/outbuilding-guidelines/]. These guidelines will help you understand the requirements and process for obtaining approval from the HOA Architectural Review Committee (ARC) before proceeding with your project.

Enhanced Camera System for Clubhouse and Pool Area

The safety and security of our residents and community amenities are of utmost importance to us. That’s why we are thrilled to announce a significant upgrade to our camera system at the clubhouse and pool area to ensure enhanced surveillance and monitoring capabilities.

The new camera system comes with advanced features, including high-definition resolution, improved low light performance, and enhanced audio capabilities. This means that even in challenging lighting conditions, the cameras will capture clear and detailed video footage, allowing us to better identify and address any potential safety concerns or incidents.

This upgrade is part of our ongoing commitment to continuously improve our community’s safety measures and ensure that our amenities, including the clubhouse and pool area, remain safe and enjoyable for everyone. We believe that this enhanced camera system will serve as a valuable tool in deterring and preventing any potential security incidents, and in case of any untoward incidents, it will aid in identifying and addressing them promptly.

Pool Season Reminders

This year the Pool will open on Saturday May 13th. Samuel Hilson will be at the clubhouse most of the opening day to help provision key fobs and help any residents with key fob issues.

During pool season the board would like to remind all residents to be familiar with the pool rules and to treat each other kindly while at the pool.

Pool Hours are:

Sunday – Thursday – to 10 pm
Friday – Saturday – to 11 pm

Pool Rules

Swim at your own risk. No lifeguard on duty.
Keep gates closed and locked at all times. Do not prop open.
No running, horseplay, or foul language.
No Diving
No Smoking or Alcohol in the pool area.
Swim Diapers are required for infants and toddlers.
Children under the age of 14 must be accompanied by an adult at all times.
No pets are allowed in the pool area for any reason.
No glass containers or bottles are allowed on the pool deck.
All members are responsible for cleaning up after themselves. Any items left at the pool may be discarded by the HOA.
Proper swimming attire is required at all times.
No more than 4 guests per member without prior approval from the pool committee. All guests must be accompanied by a Grand Lake Homeowner.
Additional Guidelines:
You must have your key fob to enter the pool.
If you are the last one to leave the pool, please make sure the gate is closed.
Observe all pool rules posted at the pool. We have no lifeguard on duty. Swim at your own risk. There is a first aid kit in the women’s restroom, as well as a fire extinguisher.

Arc Compliance

HOA Board Meeting

Our Neighborhood HOA board meets monthly on the 3rd Monday of the month at 6:30 pm. These meetings are open to all homeowners who wish to attend.

To help make sure that all discussion topics are covered, the board asks if you are attending for a specific issue for discussion that you email communication@grandlakehoa.com with a brief description/explanation at least 24 hours before the board meeting so the agenda can be updated and the board can provide time for you to speak about any concerns or issues you are having.

2023 Board Members:

Teddy Schell (President)
Tim Horning (Vice President)
Ela Perry (Treasurer)
John Maginot (Secretary)
Sam Hilson (Communication)

HOA Cost-to-Value Report

Community / By Communication

HOA Cost-to-Value Report

Report on Similar HOAs

HOA	Amenites	Houses	Dues/yr	Operating Budget
Riverside Landing HOA	Clubhouse, CH Rental, Pool. Pond	201	$400.00	$80,400.00
Hermitage HOA	Clubhouse, CH Rental, Pool	161	$425.00	$68,425.00
Hampton Ridge HOA	Clubhouse, CH Rental, Pool, Pond	335	$450.00	$150,750.00
Dairy HOA	Pool, Clubhouse rental, Common Area Maintenance	253	$500.00	$126,500.00
The Bridges HOA	Clubhouse, CH Rental, Pool	104	$480.00	$49,920.00
Grand Lake HOA	Pool, Clubhouse rental, Playground, A large community Lake, and Common area maintenance	169	$500.00	$84,500.00
Foxfield HOA	Clubhouse, CH Rental, Pool	135	$750.00	$101,250.00
Aldrige HOA	Two Large Lakes, Comman Area Maintenance, Greenway Access	107	$900.00	$96,300.00
Sumerset Lake HOA	Larger Lake, direct greenway access, Common Area Maintenance	70	$1,400.00	$98,000.00
Woodmill Trace HOA	Clubhouse, Gym, Pool, Comman Area Maintenance	132	$1,560.00	$205,920.00

Analysis & Findings

The board was able to gather data about similar HOAs to Grand Lakes through Elite. We did find that several HOAs had lower dues than us. Some have the same or lower dues but have more members resulting in a much higher operating budget. Raising our rates to $650 will have us closer to the higher range of dues on the list. However, we questioned Elite about the HOAs that had very low dues or operating budgets and they said that a significant difference for those HOAs is that they do not have debt that was turned over to them by their builders. Additionally, Hermitage HOA, which is the most similar to our community, will be raising their dues this year to $650 because they had to do a major renovation to their clubhouse and it used all their reserves and left them with 20,000 in debt.

Based on this report and that information the board still believes that moving forward with increasing our dues to cover our significant debt is the correct course of action.