Meeting Notes – 19 June 2023

Meeting Agenda – Monday, June 19, 2023
Call to Order – 6:32 pm Teddy Schell
- Roll Call
  - Board
    - Teddy Schell – President
    - Tim Horning – Vice President (absent)
    - Ela Perry – Treasurer
    - John Maginot – Secretary
    - Sam Hilson – Communications
    - Committee Members
      - None Present
    - Residents
      - Joti Locker – 3013 Grand Lake Way, Huntsville AL
Ongoing Board Business
- Legal review of covenants – board path forward
  - Covered the interpretation of the covenants.
  - “Total association vote” to be interpreted as “total population of legitimately cast votes”
- ALM accident update
  - No updates
- Lakewall project update
  - Turn the project over to Elite, recoup the money. The contractor is not responsive and has made no progress.
- Clubhouse pool light installation, door repair update
  - Pool light has been installed and is functional. Angle will be readjusted.
  - New GFI Outlets installed at clubhouse
Treasurer
- Financial Update
  - Ela Perry Reviewed budget.
  - 6x HOA members that are substantially past due on dues payments
    - One member on payment plan making progress
    - One member egregious violator, has made little to no progress on fines and other dues
    - Requested other delinquent members to pay debt within the next year. If no progress is made penalties will be assessed and potential legal action will be taken. Certified mail will be used to serve paperwork to delinquent residents.
Communications
- Amendment vote update – communication plan, path forward
  - Move forward to with budget pass.
  - Given the new voting interpretations of the covenants we will likely refine the requested amendment changes
- Pool cleaning schedule – how to inform residents
  - Pool cleaning schedule is not published, making pool use unpredictable for residents.
  - Ask the pool committee to confirm with Pool Kings when the pool will be serviced so that a schedule can be published.
Resident Concerns
- Heather Aiello – incident, clubhouse policy concern
  - The party present at the clubhouse did not violate the HOA pool guest policy. The guests of the pool party were not raucous.
  - Pool house form should be revised to include pool house guest policy for signature.
Committee Updates
- Landscaping
  - Sprinkler system is malfunctioning, current solution will be to run the system manually then shut it off.
- ARC (Mark possibly absent)
- Social
- Pool – Pool party report
  - Pool party was very successful.
- Clubhouse
  - Request for water-absorbent doormats to be purchased for the clubhouse.
- Playground
Additional Board Business
- Discussion of installation of bubblers/water circulation system in community lake. Budget does not currently support.
- Compliance and violation issues:
  - Parking violations: Some neighbors are upset that parking is being enforced, some are upset that parking is not being enforced.
  - Floodlights and other bright lights around the lake and throughout the neighborhood are a nuisance to many neighbors in the house.
Adjourned – Called at 7:47 pm