Communication

2025 Proposed Budget

Grand Lake HOA
Proposed Budget
2025Proposed
BudgetBudgetYTD Actual
2025202410/31/2024Notes
INCOME
Association dues - $700/yr$ 118,300.00$ 118,300.00$ 112,239.00
Clubhouse Rental1,900.001,900.001,950.00
Late fee1,500.001,500.002,820.00
Violation fine0.000.002,041.75
Key fee0.000.00225.00
NSF fee0.000.000.00
Legal fee0.000.00803.25
Interest Income0.000.00437.30
Other Income0.000.0023.00
Closing fee0.000.000.00
Total Income$ 121,700.00$ 121,700.00$ 120,539.30
SEA WALL RENOVATION - RESTRICTED
Loan Debt Service - $809.91/m x 12$ 9,707.00$ 9,707.00 $ 8,210.42
EXPENSES
Property Management
Property Management Fee11,661.0012,168.0010,115.00Beacon $5.75 per door
Postage2,100.002,272.001,613.00
Total Property Management $ 13,761.00 $ 14,440.00 $ 11,728.00
Landscaping
Landscaping Contract18,940.0018,940.0014,842.00Increase by $1k per year; keep last years budget amount
Aqua Systems - Lake Algae Treatment0.000.000.00
Bushhogging375.000.00300.00
Landscaping - Other0.000.0093.24
Irrigation System Repair1,000.00550.00273.49
Hardscape Repair & Improvements750.000.000.00
$ 21,065.00 $ 20,690.00 $ 14,889.00
Clubhouse
Cleaning Services2,000.002,250.001,859.62
Consumable Supplies350.00250.00265.24
Pest Control & Termite Service625.00500.00250.00
Security Camera Replacement500.00500.000.00
Emergency Exit Install - Pool750.00800.00360.952024 Paint and Supplies Clubhouse
HVAC Service and Repair5,000.005,000.003,368.725% increase projected
Clubhouse General Maintenance & Repair3,229.002,925.003,075.16Approx 5% increase
Clubhouse Paint4,125.004,125.003,299.36
Insurance16,579.0016,350.0012,479.05
Real Estate Taxes2,925.002,650.002,784.00
Utilities4,125.006,300.003,330.33
$ 16,350.00 $ 18,550.00 $ 15,269.64
Pool
Pool Maintenance Contract5,200.005,200.003,990.00
Pool Chemicals4,810.004,500.004,538.20About a 6% Increase
Pool Repairs650.00650.00325.00
Pool Supplies150.00150.000.00
10,810.0010,500.008,853.20
Community Events
Craft and Party Supplies150.00250.000.00
Association Events250.00500.0049.01
400.00750.0049.01
General
Loan Payment24,800.0023,385.2419,487.70Approximate 6% increase; loan balloons May 2025
Bank Charges0.000.0025.00
Other Admin0.000.000.00
Legal1,250.001,500.00900.00
Internet/Email Services1,625.001,800.001,273.87
27,675.0026,685.2421,686.57
Capital Improvements
Lighting and Plugs - Clubhouse0.000.00953.13
Pool Liner Replacement0.000.007,075.00
Pool Bottom Repair0.000.001,400.00
Transfer From Reserve For Pool Expenses0.000.00(8,475.00)
Technology Improvements1,250.000.000.00
Clubhouse Furnishings1,000.000.00321.082024 Prints and Frames Clubhouse
Pool Furnishings850.00850.000.00
3,100.00850.001,274.21
Additional Principal Payments on Debt $ 15,000.00 $ 15,000.008,750.00
Transfer to Reserves$ 3,603.00$ 3,277.76
Total Expenses$ 121,700.00$ 118,250.00$ 87,919.76
Net Cash Flow0$ 3,450.00$ 32,619.54
Seawall Repair - Remaining Loan Proceeds$ 23,989.00$ 23,989.00$ 23,989.00
Total expenses including debt service$121,700.00$118,250.00
Expenditures per household (169)$720.12$699.70

2025 Proposed Budget Read More »

January HOA Newsletter

New Management Company

Grand lakes HOA will be transitioning to a new management company. The board has informed Elite that we do not intend to renew our contract and we have negotiated with a new Management company called Beacon.  We currently plan to complete the transition by March 1, 2025. As residents, this will mean you will have to set up new account in beacons software and establish new billing information. More information on that will follow as we get access to Beacons system. We expect there may be some disruption during the transition period. We ask that residents are patient with the board and the new management company as we transition. 

2025 Board Election

We will soon be holding the annual election for HOA board members. Three seats are up for election this year. Samuel Hilson (communication officer), and Teddy Schell (president), have indicated that they will run for re-election for another 2 years in office. The third seat up for election is the secretary. Our elected secretary has moved out of the neighborhood. Joti Locker has been serving as the interim secretary but does not intend to run for this seat. 

The board is looking for any interested home owners that would consider volunteering for serving a term on the board. If you are interested be send an email to board@grandlakehoa.com with a brief bio that could be used to introduce you as a candidate to the community.  

We will once again hold an electronic vote though our community site. Once the vote is ready we will send out a notice to all residents to vote. The vote will close at the end of the second week in February and the results will be shared at the annual community meeting on February 17th at 6:30pm.  

 

2025 Budget

The 2025 budget is currently forecast. However, a very important note, the balloon loan for the community debt is going to renew this year in July. Because of this, we are not able to guarantee this budget is correct. If the renewal of the loan does not go well we may need to make adjustments. The current plan is to keep dues the same for this year and address changes to the debt service in next years budget unless the changes are drastic and the HOA is not able to cover the changes. If this does occur we may need to do a special assessment. The board will keep the community informed of how the negotiations proceed. 

Click here to view the 2025 budget.

Grand Lake HOA
Proposed Budget
2025Proposed
BudgetBudgetYTD Actual
2025202410/31/2024Notes
INCOME
Association dues - $700/yr$ 118,300.00$ 118,300.00$ 112,239.00
Clubhouse Rental1,900.001,900.001,950.00
Late fee1,500.001,500.002,820.00
Violation fine0.000.002,041.75
Key fee0.000.00225.00
NSF fee0.000.000.00
Legal fee0.000.00803.25
Interest Income0.000.00437.30
Other Income0.000.0023.00
Closing fee0.000.000.00
Total Income$ 121,700.00$ 121,700.00$ 120,539.30
SEA WALL RENOVATION - RESTRICTED
Loan Debt Service - $809.91/m x 12$ 9,707.00$ 9,707.00 $ 8,210.42
EXPENSES
Property Management
Property Management Fee11,661.0012,168.0010,115.00Beacon $5.75 per door
Postage2,100.002,272.001,613.00
Total Property Management $ 13,761.00 $ 14,440.00 $ 11,728.00
Landscaping
Landscaping Contract18,940.0018,940.0014,842.00Increase by $1k per year; keep last years budget amount
Aqua Systems - Lake Algae Treatment0.000.000.00
Bushhogging375.000.00300.00
Landscaping - Other0.000.0093.24
Irrigation System Repair1,000.00550.00273.49
Hardscape Repair & Improvements750.000.000.00
$ 21,065.00 $ 20,690.00 $ 14,889.00
Clubhouse
Cleaning Services2,000.002,250.001,859.62
Consumable Supplies350.00250.00265.24
Pest Control & Termite Service625.00500.00250.00
Security Camera Replacement500.00500.000.00
Emergency Exit Install - Pool750.00800.00360.952024 Paint and Supplies Clubhouse
HVAC Service and Repair5,000.005,000.003,368.725% increase projected
Clubhouse General Maintenance & Repair3,229.002,925.003,075.16Approx 5% increase
Clubhouse Paint4,125.004,125.003,299.36
Insurance16,579.0016,350.0012,479.05
Real Estate Taxes2,925.002,650.002,784.00
Utilities4,125.006,300.003,330.33
$ 16,350.00 $ 18,550.00 $ 15,269.64
Pool
Pool Maintenance Contract5,200.005,200.003,990.00
Pool Chemicals4,810.004,500.004,538.20About a 6% Increase
Pool Repairs650.00650.00325.00
Pool Supplies150.00150.000.00
10,810.0010,500.008,853.20
Community Events
Craft and Party Supplies150.00250.000.00
Association Events250.00500.0049.01
400.00750.0049.01
General
Loan Payment24,800.0023,385.2419,487.70Approximate 6% increase; loan balloons May 2025
Bank Charges0.000.0025.00
Other Admin0.000.000.00
Legal1,250.001,500.00900.00
Internet/Email Services1,625.001,800.001,273.87
27,675.0026,685.2421,686.57
Capital Improvements
Lighting and Plugs - Clubhouse0.000.00953.13
Pool Liner Replacement0.000.007,075.00
Pool Bottom Repair0.000.001,400.00
Transfer From Reserve For Pool Expenses0.000.00(8,475.00)
Technology Improvements1,250.000.000.00
Clubhouse Furnishings1,000.000.00321.082024 Prints and Frames Clubhouse
Pool Furnishings850.00850.000.00
3,100.00850.001,274.21
Additional Principal Payments on Debt $ 15,000.00 $ 15,000.008,750.00
Transfer to Reserves$ 3,603.00$ 3,277.76
Total Expenses$ 121,700.00$ 118,250.00$ 87,919.76
Net Cash Flow0$ 3,450.00$ 32,619.54
Seawall Repair - Remaining Loan Proceeds$ 23,989.00$ 23,989.00$ 23,989.00
Total expenses including debt service$121,700.00$118,250.00
Expenditures per household (169)$720.12$699.70

Arc Compliance

As a reminder to the community, it is essential to submit a proper ARC Request for any Improvements or changes to your property. Adding a Fence to your property also requires an ARC request. Additionally, the community guidelines detail the allowed stain colors for fences. Residents can find the Fencing Guidelines listed on our Residents page. Residents can submit an ARC request through the AppFolio Portal provided by Elite Housing Management. Residents should also remember to read the Grand Lake covenants concerning street parking.

HOA Board Meeting

Our Neighborhood HOA board meets monthly on the 3rd Monday of the month at 6:30 pm. These meetings are open to all homeowners who wish to attend.

To help make sure that all discussion topics are covered, the board asks if you are attending for a specific issue for discussion that you email communication@grandlakehoa.com with a brief description/explanation at least 24 hours before the board meeting so the agenda can be updated and the board can provide time for you to speak about any concerns or issues you are having.

2023 Board Members:

Teddy Schell (President)
Tim Horning (Vice President)
Ela Perry (Treasurer)
Joti Locker (Interim Secretary)
Sam Hilson (Communication)

January HOA Newsletter Read More »

2024 Board Election

BALLOT

2024 HOA Board Election

The role of an HOA board is to govern and manage the affairs of the community association, including setting and enforcing policies, managing finances, maintaining common areas, and ensuring compliance with applicable laws and regulations. The board works to maintain and enhance property values, promote a harmonious community, and protect the rights and interests of all residents. The board is responsible for making decisions that affect the community, such as setting and collecting dues, managing community amenities, and resolving disputes between residents. Overall, the role of the HOA board is to ensure the effective operation of the community and serve the best interests of its residents.

Please Login to Vote

You must have an approved account on this site to participate in an Association Vote. Please Login or Register below.

2024 Board Election Read More »

November HOA Newsletter

2023 Friendsgiving

Mark your calendars and join your neighbors at our first annual Grand Lake Friendsgiving. The social committee will be providing a variety of main dish meats and neighbors will bring the sides, desserts, and drinks! Click on the SignUpGenius link for more information, to RSVP, and to sign up to bring an item. We can’t wait to see you!

https://www.signupgenius.com/go/508084FAFA72DA13-45440809-friendsgiving

2024 Proposed Budget and Dues Increase

You can view the 2024 Budget Details and Approve here: 2024 Proposed Budget.

In accordance with the covenant, we have created a budget that covers the operation cost of the HOA for 2024. The budget details how the dues will be spent and sets the annual dues for 2024 at $700. We realize this is a significant increase however this is what is required to keep the association solvent. 

We will be using the Monthly Board meeting on Monday, November 20th as a question-and-answer session for the proposed budget. Please consider attending if you have questions before voting to approve the budget.  The final vote for the proposed budget will be held on Monday, December 11th at the clubhouse at 6:30 pm. 

Grand Lake HOA
Proposed Budget
2024Proposed
BudgetBudgetYTD Actual
2024202310/31/2023Notes
INCOME
Association dues - $500/yr84,500.0084,500.0083,885.46
Dues Increase - $200/yr33,800.000.000.00Expenditure per Household(169) - $700
Clubhouse Rental1,900.001,900.001,600.00
Late fee1,500.001,500.001,705.00
Violation fine0.000.001,300.00
Key fee0.000.00225.00
NSF fee0.000.000.00
Legal fee0.000.000.00
Interest Income0.000.00421.44
Other Income0.000.0016.00
Closing fee0.000.000.00
Total Income $ 121,700.00 $ 87,900.00 $ 89,152.90
SEA WALL RENOVATION - RESTRICTED
Loan Debt Service - $809.91/m x 12 $ 9,707.00 $ 9,707.00 $ 7,280.19
EXPENSES
Property Management
Property Management Fee12,168.0012,168.0010,140.00Last year of contract 2024
Postage2,272.002,272.001,424.00
$ 14,440.00 $ 14,440.00 $ 11,564.00
Landscaping
Landscaping Contract18,940.0017,940.0014,710.00Increase by $1k per year
Aqua Systems - Lake Algae Treatment0.000.000.00
Bushhogging0.000.00300.00
Landscaping - Other0.000.0093.24
Irrigation System Repair1,000.00550.00273.49
Hardscape Repair & Improvements750.000.000.00
$ 20,690.00 $ 18,490.00 $ 15,376.73
Clubhouse
Cleaning Services2,250.001,600.001,760.00
Consumable Supplies250.00250.00149.37
Pest Control & Termite Service500.00750.00250.00
Security Camera Replacement0.00800.00826.07
Emergency Exit Install - Pool0.000.00337.50
HVAC Service and Repair500.00500.000.00
Clubhouse General Maintenance & Repair800.00300.001,763.89
Clubhouse Paint0.00800.000.00
Insurance5,000.004,600.004,068.48End of yr expense projection at $4,867.20
Real Estate Taxes2,925.002,650.002,784.00Approx 5% Increase
Utilities4,125.006,300.003,330.33
$ 16,350.00 $ 18,550.00 $ 15,269.64
Pool
Pool Maintenance Contract5,200.004,900.004,705.00About a 6% Increase
Pool Chemicals4,500.003,900.004,231.00About a 6% Increase
Pool Repairs650.00500.00477.63
Pool Supplies150.00150.0018.35
$ 10,500.00 $ 9,450.00 $ 9,431.98
Community Events
Craft and Party Supplies250.00250.000.00
Association Events500.00500.00168.15
$ 750.00 $ 750.00 $ 168.15
General
Loan Payment23,385.2423,385.2419,487.70Loan Balloon Maturity 05/20/2025
Bank Charges0.000.00272.00
Other Admin0.000.0075.47
Legal1,500.00500.00200.00
Internet/Email Services1,800.001,497.001,471.85
$ 26,685.24 $ 25,382.24 $ 21,507.02
Capital Improvements
Computer Equipment Purchase0.000.000.00
Seawall Repair0.000.0012,012.09
Loan Proceeds Used for Seawall Repair0.000.00(12,012.09)
Clubhouse Furnishings0.000.000.00
Pool Furnishings850.00837.000.00
$ 850.00 $ 837.00 $ -
Additional Principal Payments on Debt $ 15,000.00
Transfer to Reserves $ 3,277.76
Total Expenses $ 118,250.00 $ 97,606.24 $ 80,597.71
Net Cash Flow0 $ (9,706.24) $ 8,555.19

Arc Compliance

As a reminder to the community, it is essential to submit a proper ARC Request for any Improvements or changes to your property. Adding a Fence to your property also requires an ARC request. Additionally, the community guidelines detail the allowed stain colors for fences. Residents can find the Fencing Guidelines listed on our Residents page. Residents can submit an ARC request through the AppFolio Portal provided by Elite Housing Management. Residents should also remember to read the Grand Lake covenants concerning street parking.

HOA Board Meeting

Our Neighborhood HOA board meets monthly on the 3rd Monday of the month at 6:30 pm. These meetings are open to all homeowners who wish to attend.

To help make sure that all discussion topics are covered, the board asks if you are attending for a specific issue for discussion that you email communication@grandlakehoa.com with a brief description/explanation at least 24 hours before the board meeting so the agenda can be updated and the board can provide time for you to speak about any concerns or issues you are having.

2023 Board Members:

Teddy Schell (President)
Tim Horning (Vice President)
Ela Perry (Treasurer)
John Maginot (Secretary)
Sam Hilson (Communication)

November HOA Newsletter Read More »

2024 Proposed Budget

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You must have an approved account on this site to participate in an Association Vote. Please Login or Register below to cast your vote.

Grand Lake HOA Budget

Grand Lake HOA
Proposed Budget
2024Proposed
BudgetBudgetYTD Actual
2024202310/31/2023Notes
INCOME
Association dues - $500/yr84,500.0084,500.0083,885.46
Dues Increase - $200/yr33,800.000.000.00Expenditure per Household(169) - $700
Clubhouse Rental1,900.001,900.001,600.00
Late fee1,500.001,500.001,705.00
Violation fine0.000.001,300.00
Key fee0.000.00225.00
NSF fee0.000.000.00
Legal fee0.000.000.00
Interest Income0.000.00421.44
Other Income0.000.0016.00
Closing fee0.000.000.00
Total Income $ 121,700.00 $ 87,900.00 $ 89,152.90
SEA WALL RENOVATION - RESTRICTED
Loan Debt Service - $809.91/m x 12 $ 9,707.00 $ 9,707.00 $ 7,280.19
EXPENSES
Property Management
Property Management Fee12,168.0012,168.0010,140.00Last year of contract 2024
Postage2,272.002,272.001,424.00
$ 14,440.00 $ 14,440.00 $ 11,564.00
Landscaping
Landscaping Contract18,940.0017,940.0014,710.00Increase by $1k per year
Aqua Systems - Lake Algae Treatment0.000.000.00
Bushhogging0.000.00300.00
Landscaping - Other0.000.0093.24
Irrigation System Repair1,000.00550.00273.49
Hardscape Repair & Improvements750.000.000.00
$ 20,690.00 $ 18,490.00 $ 15,376.73
Clubhouse
Cleaning Services2,250.001,600.001,760.00
Consumable Supplies250.00250.00149.37
Pest Control & Termite Service500.00750.00250.00
Security Camera Replacement0.00800.00826.07
Emergency Exit Install - Pool0.000.00337.50
HVAC Service and Repair500.00500.000.00
Clubhouse General Maintenance & Repair800.00300.001,763.89
Clubhouse Paint0.00800.000.00
Insurance5,000.004,600.004,068.48End of yr expense projection at $4,867.20
Real Estate Taxes2,925.002,650.002,784.00Approx 5% Increase
Utilities4,125.006,300.003,330.33
$ 16,350.00 $ 18,550.00 $ 15,269.64
Pool
Pool Maintenance Contract5,200.004,900.004,705.00About a 6% Increase
Pool Chemicals4,500.003,900.004,231.00About a 6% Increase
Pool Repairs650.00500.00477.63
Pool Supplies150.00150.0018.35
$ 10,500.00 $ 9,450.00 $ 9,431.98
Community Events
Craft and Party Supplies250.00250.000.00
Association Events500.00500.00168.15
$ 750.00 $ 750.00 $ 168.15
General
Loan Payment23,385.2423,385.2419,487.70Loan Balloon Maturity 05/20/2025
Bank Charges0.000.00272.00
Other Admin0.000.0075.47
Legal1,500.00500.00200.00
Internet/Email Services1,800.001,497.001,471.85
$ 26,685.24 $ 25,382.24 $ 21,507.02
Capital Improvements
Computer Equipment Purchase0.000.000.00
Seawall Repair0.000.0012,012.09
Loan Proceeds Used for Seawall Repair0.000.00(12,012.09)
Clubhouse Furnishings0.000.000.00
Pool Furnishings850.00837.000.00
$ 850.00 $ 837.00 $ -
Additional Principal Payments on Debt $ 15,000.00
Transfer to Reserves $ 3,277.76
Total Expenses $ 118,250.00 $ 97,606.24 $ 80,597.71
Net Cash Flow0 $ (9,706.24) $ 8,555.19

2024 Proposed Budget Read More »

Meeting Minutes – September 18, 2023

Meeting Agenda – Monday, September 18, 2023
● Call to Order – 6:32 pm
● Roll Call
○ Board
■ Teddy Schell – President
■ Tim Horning – Vice President
■ Ela Perry – Treasurer
■ John Maginot – Secretary (Absent)
■ Sam Hilson – Communications
○ Committee Members
■ Francis Cobb
■ Kathy Hilson
■ Amy Miller
○ Residents
■ Lee Bradford
● Ongoing Board Business
○ Lake wall project update
■ No update / little communication, city waiting on us to remove
■ Board request to have an existing vendor move the rock to where it’s
needed around the lake, request for landscaping committee for
coordination (none present, notify to coordinate)
■ Proposals: President consult for legal opinion on how to proceed, how to
pursue refund from David
■ Recommend pursuing quote from hardscape company for least
expensive option to mitigate erosion, possibly large rock

● Treasurer
○ Financial Update
■ August update provided – $6,839.88 positive balance
○ Tenant receivable collections status
■ Almost all major delinquencies resolved, only two remaining and will be
sent to attorney
■ Largest offender not communicating/attempting to resolve (>$2K owed),
recommend setting up an out-of-cycle full board meeting to discuss with
emphasis on compliance, Treasurer will determine dues-only portion of
balance

● Communications – no update, convenant to searchable webpage conversion still
underway
● Resident Concerns –
● Committee Updates
○ Landscaping (no representative present)
■ Follow up – talk with LawnMasters lead on 22AUG – no update
■ Annual grounds contract proposal – before NOV – no update

■ Bush hogging completed / billed
■ Shrubs shaped (mostly), trees trimmed
■ Two sprinkler heads replaced – $280 billed
○ ARC (no representative present)
■ Approval status of major landscape project / 15244 LST – still no ARC
request submitted
■ Recurring parking violations at 15227 Lakeside Trl SW
○ Social
■ End of summer party 30 SEP, movie planned, pending social posts
■ Q4 planning ahead for holiday parties
○ Pool
○ Clubhouse
■ Painting plan – paint is on hand, will schedule day to paint
■ Cleaning not billed all year, no other pest service for clubhouse
■ Reach out to Jason to determine cleaning invoicing discrepancies
■ Update to rental contract to include no tape on walls (lose deposit)
■ Cover for back door infrared sensor
○ Playground
■ Replacement glider swing – replacement pending research

● Additional Board Business
○ State representative lake survey – request to survey lake within and behind
neighborhood, no issues provided no trespassing in yards

● Adjourn – 7:18

Meeting Minutes – September 18, 2023 Read More »

Meeting Minutes – August 21, 2023

Meeting Agenda – Monday, August 21, 2023
● Call to Order – 6:30 pm
● Roll Call
○ Board
■ Teddy Schell – President (Remote)
■ Tim Horning – Vice President
■ Ela Perry – Treasurer
■ John Maginot – Secretary
■ Sam Hilson – Communications
○ Committee Members
 Sonnenbergs
 Mark Casey – Compliance
 Frances Cobbs
 Kathy Hilson
○ Residents
● Ongoing Board Business
○ Tenant receivable collection letters
■ Two responses, one balance paid in full, one payment plan initiated.
■ Remaining issues
○ Lakewall project update
■ City will fine construction company if gravel is not moved by Monday
■ If the lakewall project is not started by 22 August 21, 2023 the HOA will
have to start legal actions to recoup money from contractors.

● Treasurer
○ Financial Update
■ ~5k past due balances
■ Two members with balances of ~$800, 2x ~$500
■ One member with excessive debt at $2k
■ Alabama Pool Kings quoted $462 to replace multiport valve on pool pump
system. Board voted to approve.

● Communications
○ Posting of HOA covenants online in modernized text searchable format is
ongoing.
○ Historical covenant amendments are needed to complete the project.
● Resident Concerns
○ None Reported
● Committee Updates
○ Landscaping
■ Sprinkler system update
● Irrigation system temporary fix applied. Manual watering by
sprinkler main ongoing to maintain baseline landscape health.
● Landscaping contractor is not meeting the standards outlined in
his contract this will be discussed in a meeting with him 22AUG23.

■ Lake wall erosion / safety issue
● Landscaping committee will work to patch some holes around the
pond for safety concerns.

○ ARC
■ approval status of major landscape project / 15244 LST
● Retaining wall construction never completed ARC process.
■ Yard Light post fixture needs to be reviewed
○ Social
■ End of summer pool party yet to be planned, likely in the last weeks of
September.

○ Pool
○ Clubhouse
■ Waiting for paint to be acquired to finish clubhouse projects
■ Chair upholstery refresh ongoing.
○ Playground
■ Glider Swing was broken and will need to be replaced

● Additional Board Business
○ None
● Adjourn 7:30 pm

Meeting Minutes – August 21, 2023 Read More »

Meeting Minutes – July 17, 2023

Meeting Agenda – Monday, July 17, 2023
● Call to Order – 6:32 pm
● Roll Call
○ Board
    ■ Teddy Schell – President
    ■ Tim Horning – Vice President
    ■ Ela Perry – Treasurer
    ■ John Maginot – Secretary
    ■ Sam Hilson – Communications
○ Committee Members
    ■ Toni Bridges
    ■ Mark Casey
    ■ Frances Cobbs
    ■ Brad Mecklenberg
○ Residents
● Ongoing Board Business
○ Amendment review
■ Review the voting language page https://www.grandlakehoa.com/board-
policies/#clarification-of-covenant-voting

Reviewed page on voting language.

■ Review simplified computation language
https://www.grandlakehoa.com/board-policies/#article-iv-section-3-computation

Page reviewed on computation.

■ Request to compile a list of known amendments that have been passed
for the covenant to include in the living covenant page
https://www.grandlakehoa.com/grand-lake-covenants/

Request will go out to see any history of covenant amendments that have passed in the
association.
○ Tenant receivable collection letters
Collection letters have gone out by registered mail, one debt paid in full, another set up
payment plan; 4 tenants still delinquent on payment.
○ Lake wall project update
■ City request for movement of materials

Teddy Schell had a phone call with the contractor. Contractor continues to be unreliable.
● Treasurer
○ Financial Update
Reviewed budget.
○ June budget comparison
● Communications
○ Pool cleaning schedule publishing to residents
No Update
● Resident Concerns
● Committee Updates

○ Landscaping
■ Sprinkler system update

-Bushhogging behind playground approved $300. Landscaping team under new
management.
-Sprinkler repairs will be made, ~$120
-Sprinkler controller is malfunctioning, board will investigate this weekend
○ ARC
■ approval status of major landscape project / 15244 LST
○ Social
Considering end of summer pool party
○ Pool
None present
○ Clubhouse
■ Request for 4 days blocked for painting project, paint donated

Approved

■ Water absorbent mat request

Approved
Discussion of replacing previous Clubhouse representative
○ Playground
● Additional Board Business
● Meeting Adjourned 7:40 pm.

Meeting Minutes – July 17, 2023 Read More »

August HOA Newsletter

Update on the Lake Repair

Here are the latest developments regarding the Lake Repair Project.

Seeking Expert Advice: As many of you are aware, the Lake Repair Project has encountered delays due to unforeseen circumstances with the contractor. The Board is actively addressing this challenge by collaborating with Elite Lawyers. Their specialized insight will guide us in understanding the legal implications of the potential contract termination and the necessary procedural steps.

Financial Update: To clarify, half of the project funds were paid upfront to the contractor as per our agreement. We are diligently evaluating the recoverability of any unutilized funds from this initial payment. However, we don’t expect the contractor to be willing to relinquish any paid funds without a legal battle. 

Remaining Funds: The remaining funds from the loan will be allocated to dealing with any legal needs we have while exiting the contract with New Era. Additionally, we will hold the funds for now to assist the landscaping committee in efforts to locate a new contractor to take on the lake repair project. 

Addressing City Concerns: The City of Huntsville expressed dissatisfaction with the contractor’s placement of materials near a storm drain, prompting potential fines and removal. We immediately conveyed the City’s concerns to the contractor and facilitated a dialogue to avoid penalties and material removal. The contractor initially agreed to relocate the materials as requested by the City. However, subsequent compliance efforts have faltered and the City will be addressing that directly with the contractor.

Next Steps: Despite the encountered challenges, we are proactively identifying alternative contractors to accomplish the lake repairs. Our objective is to ensure the timely progression of the project while upholding the exceptional standards of our community.

Community Protection and Safety: Our commitment to completing the lake wall repairs is rooted in a deep concern for the safety of our community. The decision to undertake these repairs is driven by the potential hazards that an unrepaired lake wall poses, including safety risks to those utilizing the lake area and property damage. Our unwavering dedication to these repairs is fueled by the need to safeguard our community’s property and well-being.

We are grateful for your patience and understanding as we address these challenges. Your support remains invaluable as we work together to enhance the safety and vitality of our community.

For additional information or any inquiries, please don’t hesitate to contact us. We are here to address your questions and concerns.

Pool Season Ending

The current pool season will end on the last day of September. The Social committee plans to have an end-of-the-pool season party on or around the last weekend in September. More details will follow as we near the end of the pool season. 

The board would like to thank the residents of the community for helping us maintain the pool this year and for having a mostly incident-free pool season. 

Arc Compliance

As a reminder to the community, it is essential to submit a proper ARC Request for any Improvements or changes to your property. Adding a Fence to your property also requires an ARC request. Additionally, the community guidelines detail the allowed stain colors for fences. Residents can find the Fencing Guidelines listed on our Residents page. Residents can submit an ARC request through the AppFolio Portal provided by Elite Housing Management. Residents should also remember to read the Grand Lake covenants concerning street parking.

HOA Board Meeting

Our Neighborhood HOA board meets monthly on the 3rd Monday of the month at 6:30 pm. These meetings are open to all homeowners who wish to attend.

To help make sure that all discussion topics are covered, the board asks if you are attending for a specific issue for discussion that you email communication@grandlakehoa.com with a brief description/explanation at least 24 hours before the board meeting so the agenda can be updated and the board can provide time for you to speak about any concerns or issues you are having.

2023 Board Members:

Teddy Schell (President)
Tim Horning (Vice President)
Ela Perry (Treasurer)
John Maginot (Secretary)
Sam Hilson (Communication)

August HOA Newsletter Read More »

July HOA Newsletter

4th of July Celebration

The neighborhood will once again host our annual firework show over the lake. The fireworks are scheduled to start at around 8:30 pm. Please note that the neighborhood has obtained special permission for the firework show over the lake. However, this permission does not extend to setting off aerial fireworks or fireworks that create loud bang noises in the rest of the neighborhood legally. If you plan to have any fireworks from your yard or driveway, please be mindful of the surrounding properties and ensure that you follow the guidelines for what is legally allowed for residential fireworks. Here is an article that provides safety guidelines and information about which fireworks are permissible in residential areas.

Covenant Review and Updates

The board recently completed a review with a lawyer of our covenant and by-laws to gain a better understanding of how voting works, how the budgeting and annual dues work, and how we can move forward with providing value to the community. 

Budget

One of the major revelations is that the board has been doing the budget and dues incorrectly for some time. The covenant already gives the board the authority to adjust the annual dues each year to fit the budget. The board has been struggling to constantly find a way to cover the cost of operation with the dues as they are set. However, the covenant lays out that each year the board should create a budget that reflects the current cost of operating the HOA and then calculate annual dues to cover that budget. The budget is approved unless opposed during the budget meeting by a majority vote against the budget. To help residents understand the computation clause of the covenant we have added a simplified version of the clause to the HOA website. See Article IV, Section 3: Computation for details. 

Voting

Another issue the board has been facing is how to handle amendments to the covenant. One of the main issues we have faced is voter apathy or disinterest in being involved with the association. When discussing how our voting system works with the lawyer, it was pointed out that our covenant uses the term “Total Association Vote” without defining it under the definition section. This means that the board can interpret that meaning and use that interpretation as the standard going forward as long as it is publicized and the community does not oppose the definition presented by the board. Given that information, we have added the Clarification of Covenant Voting section to the board policies page. This section has the definitions that we plan to use for all votes moving forward. We will add a page to the site at a later date to allow for an opposition vote to these definitions before we enact them for any future votes. 

Dues Increase

The board currently plans to create an annual budget at the end of this year that will establish the dues for the next year. the board expects a dues increase based on this year’s increased cost of operation. We believe that it will be in line with the dues increase that we have been seeking to enact this year. That would mean the dues would be somewhere near the $650 level in order to have a sound budget. 

Arc Compliance

As a reminder to the community, it is essential to submit a proper ARC Request for any Improvements or changes to your property. Adding a Fence to your property also requires an ARC request. Additionally, the community guidelines detail the allowed stain colors for fences. Residents can find the Fencing Guidelines listed on our Residents page. Residents can submit an ARC request through the AppFolio Portal provided by Elite Housing Management. Residents should also remember to read the Grand Lake covenants concerning street parking.

HOA Board Meeting

Our Neighborhood HOA board meets monthly on the 3rd Monday of the month at 6:30 pm. These meetings are open to all homeowners who wish to attend.

To help make sure that all discussion topics are covered, the board asks if you are attending for a specific issue for discussion that you email communication@grandlakehoa.com with a brief description/explanation at least 24 hours before the board meeting so the agenda can be updated and the board can provide time for you to speak about any concerns or issues you are having.

2023 Board Members:

Teddy Schell (President)
Tim Horning (Vice President)
Ela Perry (Treasurer)
John Maginot (Secretary)
Sam Hilson (Communication)

July HOA Newsletter Read More »