September 2023

Meeting Minutes – September 18, 2023

Minutes /

Meeting Agenda – Monday, September 18, 2023
● Call to Order – 6:32 pm
● Roll Call
○ Board
■ Teddy Schell – President
■ Tim Horning – Vice President
■ Ela Perry – Treasurer
■ John Maginot – Secretary (Absent)
■ Sam Hilson – Communications
○ Committee Members
■ Francis Cobb
■ Kathy Hilson
■ Amy Miller
○ Residents
■ Lee Bradford
● Ongoing Board Business
○ Lake wall project update
■ No update / little communication, city waiting on us to remove
■ Board request to have an existing vendor move the rock to where it’s
needed around the lake, request for landscaping committee for
coordination (none present, notify to coordinate)
■ Proposals: President consult for legal opinion on how to proceed, how to
pursue refund from David
■ Recommend pursuing quote from hardscape company for least
expensive option to mitigate erosion, possibly large rock

● Treasurer
○ Financial Update
■ August update provided – $6,839.88 positive balance
○ Tenant receivable collections status
■ Almost all major delinquencies resolved, only two remaining and will be
sent to attorney
■ Largest offender not communicating/attempting to resolve (>$2K owed),
recommend setting up an out-of-cycle full board meeting to discuss with
emphasis on compliance, Treasurer will determine dues-only portion of
balance

● Communications – no update, convenant to searchable webpage conversion still
underway
● Resident Concerns –
● Committee Updates
○ Landscaping (no representative present)
■ Follow up – talk with LawnMasters lead on 22AUG – no update
■ Annual grounds contract proposal – before NOV – no update

■ Bush hogging completed / billed
■ Shrubs shaped (mostly), trees trimmed
■ Two sprinkler heads replaced – $280 billed
○ ARC (no representative present)
■ Approval status of major landscape project / 15244 LST – still no ARC
request submitted
■ Recurring parking violations at 15227 Lakeside Trl SW
○ Social
■ End of summer party 30 SEP, movie planned, pending social posts
■ Q4 planning ahead for holiday parties
○ Pool
○ Clubhouse
■ Painting plan – paint is on hand, will schedule day to paint
■ Cleaning not billed all year, no other pest service for clubhouse
■ Reach out to Jason to determine cleaning invoicing discrepancies
■ Update to rental contract to include no tape on walls (lose deposit)
■ Cover for back door infrared sensor
○ Playground
■ Replacement glider swing – replacement pending research

● Additional Board Business
○ State representative lake survey – request to survey lake within and behind
neighborhood, no issues provided no trespassing in yards

● Adjourn – 7:18

Meeting Minutes – September 18, 2023 Read More »

Meeting Minutes – August 21, 2023

Minutes /

Meeting Agenda – Monday, August 21, 2023
● Call to Order – 6:30 pm
● Roll Call
○ Board
■ Teddy Schell – President (Remote)
■ Tim Horning – Vice President
■ Ela Perry – Treasurer
■ John Maginot – Secretary
■ Sam Hilson – Communications
○ Committee Members
 Sonnenbergs
 Mark Casey – Compliance
 Frances Cobbs
 Kathy Hilson
○ Residents
● Ongoing Board Business
○ Tenant receivable collection letters
■ Two responses, one balance paid in full, one payment plan initiated.
■ Remaining issues
○ Lakewall project update
■ City will fine construction company if gravel is not moved by Monday
■ If the lakewall project is not started by 22 August 21, 2023 the HOA will
have to start legal actions to recoup money from contractors.

● Treasurer
○ Financial Update
■ ~5k past due balances
■ Two members with balances of ~$800, 2x ~$500
■ One member with excessive debt at $2k
■ Alabama Pool Kings quoted $462 to replace multiport valve on pool pump
system. Board voted to approve.

● Communications
○ Posting of HOA covenants online in modernized text searchable format is
ongoing.
○ Historical covenant amendments are needed to complete the project.
● Resident Concerns
○ None Reported
● Committee Updates
○ Landscaping
■ Sprinkler system update
● Irrigation system temporary fix applied. Manual watering by
sprinkler main ongoing to maintain baseline landscape health.
● Landscaping contractor is not meeting the standards outlined in
his contract this will be discussed in a meeting with him 22AUG23.

■ Lake wall erosion / safety issue
● Landscaping committee will work to patch some holes around the
pond for safety concerns.

○ ARC
■ approval status of major landscape project / 15244 LST
● Retaining wall construction never completed ARC process.
■ Yard Light post fixture needs to be reviewed
○ Social
■ End of summer pool party yet to be planned, likely in the last weeks of
September.

○ Pool
○ Clubhouse
■ Waiting for paint to be acquired to finish clubhouse projects
■ Chair upholstery refresh ongoing.
○ Playground
■ Glider Swing was broken and will need to be replaced

● Additional Board Business
○ None
● Adjourn 7:30 pm

Meeting Minutes – August 21, 2023 Read More »

Meeting Minutes – July 17, 2023

Minutes /

Meeting Agenda – Monday, July 17, 2023
● Call to Order – 6:32 pm
● Roll Call
○ Board
    ■ Teddy Schell – President
    ■ Tim Horning – Vice President
    ■ Ela Perry – Treasurer
    ■ John Maginot – Secretary
    ■ Sam Hilson – Communications
○ Committee Members
    ■ Toni Bridges
    ■ Mark Casey
    ■ Frances Cobbs
    ■ Brad Mecklenberg
○ Residents
● Ongoing Board Business
○ Amendment review
■ Review the voting language page https://www.grandlakehoa.com/board-
policies/#clarification-of-covenant-voting

Reviewed page on voting language.

■ Review simplified computation language
https://www.grandlakehoa.com/board-policies/#article-iv-section-3-computation

Page reviewed on computation.

■ Request to compile a list of known amendments that have been passed
for the covenant to include in the living covenant page
https://www.grandlakehoa.com/grand-lake-covenants/

Request will go out to see any history of covenant amendments that have passed in the
association.
○ Tenant receivable collection letters
Collection letters have gone out by registered mail, one debt paid in full, another set up
payment plan; 4 tenants still delinquent on payment.
○ Lake wall project update
■ City request for movement of materials

Teddy Schell had a phone call with the contractor. Contractor continues to be unreliable.
● Treasurer
○ Financial Update
Reviewed budget.
○ June budget comparison
● Communications
○ Pool cleaning schedule publishing to residents
No Update
● Resident Concerns
● Committee Updates

○ Landscaping
■ Sprinkler system update

-Bushhogging behind playground approved $300. Landscaping team under new
management.
-Sprinkler repairs will be made, ~$120
-Sprinkler controller is malfunctioning, board will investigate this weekend
○ ARC
■ approval status of major landscape project / 15244 LST
○ Social
Considering end of summer pool party
○ Pool
None present
○ Clubhouse
■ Request for 4 days blocked for painting project, paint donated

Approved

■ Water absorbent mat request

Approved
Discussion of replacing previous Clubhouse representative
○ Playground
● Additional Board Business
● Meeting Adjourned 7:40 pm.

Meeting Minutes – July 17, 2023 Read More »